Frequently Asked Questions - COVID-19


Grading Directives from the Oregon Department of Education

The Oregon Department of Education has released directives around grading for the spring term for the 2019-20 school year. ODE has instructed the following (by grade level):

Grade 12:

For the final spring term(s), seniors shall be awarded credit based on a Pass / Incomplete determination. Generally: If a senior was on track for a passing grade or had a passing grade in the current term, they shall be awarded a “Pass” status for the course. If a senior was not on track for a passing grade or had a failing grade in the current term, they shall be awarded an “Incomplete” status for the course. Districts should hold seniors harmless when considering whether credit should be awarded. Seniors should have heard from a staff member by now about their credit status and whether they’ve satisfied graduation requirements. If not, please call your counselor.

Grades 9-11:

All districts in Oregon will move from letter grades to Pass / Incomplete (or local equivalent) for students enrolled in high school courses for the remainder of this school year. For the final spring 2020 term(s), any student enrolled in high school courses shall be provided with opportunities to continue their learning and earn credit. We must engage students in ongoing learning for future success rather than earning grades during this disruption.

Students who demonstrate evidence of essential learning by the end of the spring 2020 term, shall receive a “Pass” and the corresponding course credit.

Students who do not demonstrate evidence of essential learning by the end of spring 2020 term receive an “Incomplete” (or local equivalent) with no credit awarded. Schools, students and families will then create a Credit Earning Assurance Plan by September 2020.

From Incomplete to Pass: Providing Opportunities for Students to Learn and Earn Credits

● Districts have the responsibility to offer targeted support, extended learning time, and flexible credit earning opportunities to any student who receives an “Incomplete” (or local equivalent) during Spring 2020 term(s).

● Students should not be held to a higher standard for making up the credit.

The Safeguarding Student Opportunity Clause ensures that students’ learning and path to graduation are not further impacted from extended school closures. Students who were earning a passing mark in the course prior to school closure should receive a “Pass” and not be penalized if they are unable to access distance learning through no fault of the individual student.

Grades for this term will NOT affect a student’s cumulative GPA.

Grades K-8:

ODE requires the following reporting and grading practices for the spring 2020 term(s):

Districts shall issue end-of-year report cards (or local equivalent), which can be modified to reflect school closures. Districts shall use Pass/Incomplete marks (or local equivalent).

The Safeguarding Student Opportunity Clause ensures no student is held back or denied access to opportunity due to extended school closure. Students who were making progress and earning a passing mark in the subject area or course prior to school closure should not be academically penalized.

Districts shall not make a decision for any student that limits opportunity to progress within a course sequence, grade promotion or retention, placement in an advanced course, access to clubs, sports, junior honor society, visual and performing arts opportunities, Career and Technical Student Organizations such as Future Farmers of America, or forecasting opportunities for the following school year based on performance during extended school closure.

Grades for this term will NOT affect a student’s cumulative GPA.

We recognize parents, guardians, and caregivers are under unique stress in this time of closure, and responsible for their student’s education in ways they haven’t faced before and haven’t been trained to do. The decision to move to pass and incomplete seems the best step to keep student progress moving forward while reducing stress on families as much as possible.

Q: If it is graded pass/incomplete, is passing a 59.5% and higher?

Yes. A student who passes a class with the lowest threshold of 59.5% shows proficiency in some academic standards but most at a near proficient or emerging level.

Q: How is the district discerning between kids who need more support and/or don't have adequate access to complete distance learning vs. those kids who choose to not engage?

Teachers are focusing on care and connection with families, and we all are doing our best to provide access to distance learning for all students. We recognize there may be many reasons why students are not able to consistently engage in learning during this time. We are making every effort to help each student make this time of Distance Learning for All productive and help each student make progress on key learning standards. Our goal is to craft meaningful assessments of learning that measure student growth and development and to proactively address issues of equity and accessibility.

Las Directivas para las Calificaciones de parte del Departamento de Educación de Oregon

El Departamento de Educación de Oregon ha publicado las directivas sobre las calificaciones para el trimestre de primavera para el ciclo escolar 2019-20. El ODE ha indicado lo siguiente (por nivel de grado académico):

Grado 12:

Para el/los trimestre(s) final(es) de primavera, a los estudiantes de doceavo grado se les deberá otorgar crédito basado en la determinación de Aprobado/incompleto. Generalmente: Si un estudiante de doceavo grado estaba en camino para una calificación de aprobado o tenía una calificación de aprobado en el trimestre actual, a ellos se les debe otorgar un estatus de “Aprobado” para el curso. Si un estudiante de doceavo grado no estaba en camino para una calificación de aprobado o tenía una calificación de reprobado en el trimestre actual a ellos se les debe otorgar un estatus de “Incompleto” para el curso. Los distritos deben liberar de toda responsabilidad a los estudiantes de doceavo grado cuando se considere si el crédito debe ser otorgado. Los estudiantes de doceavo grado ya deberían de haber escuchado de parte de los miembros del personal acerca del estatus de sus créditos y si ellos satisfacen los requisitos de graduación. Si no, por favor llamen a su consejero.

Grados 9-11:

Todos los distritos en Oregon cambiarán de una calificación por letra a Aprobado/Incompleto (o el equivalente local) para los estudiantes inscritos en los cursos de la preparatoria para el resto del ciclo escolar. Para el/los trimestre(s) final(es) de la primavera del 2020, cualquier estudiante inscrito en cursos de la preparatoria se le debe proporcionar con las oportunidades para continuar su aprendizaje y obtener crédito. Nosotro debemos conectar a los estudiantes con un aprendizaje continuo para que tengan éxito en el futuro en vez de obtener calificaciones durante esta interrupción.

Los estudiantes quienes demuestren evidencia de un aprendizaje esencial a finales del trimestre de primavera del 2020, deben recibir un “Aprobado” y el crédito correspondiente del curso.

Los estudiantes quienes no demuestren evidencia de un aprendizaje esencial a finales del trimestre de primavera del 2020 reciben un “Incompleto” ( o lo equivalente local) sin que les otorguen crédito. Las escuelas, los estudiantes y las familias entonces crearán para septiembre del 2020 un Plan de Garantía para Obtener Crédito.

De Incompleto a Aprobado: Proporcionando Oportunidades para los Estudiantes para el Aprendizaje y Obtener Créditos

● Los distritos tienen la responsabilidad de ofrecer apoyo específico, tiempo para ampliar el aprendizaje y oportunidades flexibles para obtener crédito a cualquier estudiante quien reciba un Incompleto” (o un equivalente local) durante el/los trimestre(s) final(es) de la primavera del 2020

● A los estudiantes no se les debe exigir seguir altos estándares para recuperar el crédito.

Las Garantías de Oportunidades Estudiantiles

Las Garantías de Oportunidades Estudiantiles asegura que el aprendizaje y la trayectoria para graduarse de los estudiantes no sea adicionalmente impactada por los cierres extendidos de las escuelas. Los estudiantes que estaban obteniendo una calificación de aprobado en el curso antes del cierre la escuela debe recibir una calificación de “Aprobado” y no deben ser penalizados si no pudieron tener acceso al aprendizaje a distancia sin ser la culpa del propio estudiante.

Las calificaciones de este trimestre NO afectarán el promedio de calificación (GPA) cumulativo del estudiante.

Grados K-8:

El ODE requiere los siguientes informes y para prácticas para otorgar calificaciones para el/los trimestre(s) de la primavera del 2020:

Los distritos deben publicar las boletas de calificaciones del final del ciclo escolar (o su equivalente local), los cuales pueden ser modificados para reflejar los cierres escolares. Los distritos deben usar las calificaciones de Aprobado/Incompleto (o su equivalente local).

La Cláusula de las Garantías de Oportunidades Estudiantiles aseguran que ningún estudiante sea retenido o le sea negado el acceso a oportunidades debido al cierre extendido de las escuelas. Los estudiantes que estaban progresando y estaban obteniendo una calificación de aprobado en la materia de estudio o curso antes del cierre escolar no deben ser penalizados académicamente.

Los distritos no deben hacer una decisión para cualquier estudiante que limite la oportunidad de progresar dentro de la serie de un curso, la promoción al siguiente grado o no pasar el grado, la colocación en un curso avanzado, el acceso a los clubes, a los deportes, a la sociedad juvenil de honor, a las oportunidades de las artes visuales y escénicas, a las Organizaciones para la Educación Técnica y Profesional de Estudiantes tales como los Futuros Granjeros de América o a las oportunidades para programar las clases para el próximo ciclo escolar basándose en el desempeño durante el cierre extendido de las escuelas.

Las calificaciones de este trimestre NO afectarán el promedio de calificación (GPA) cumulativo del estudiante

Reconocemos que los padres, tutores y los cuidadores están bajo un estrés único durante este tiempo de cierre y son responsables por la educación de su estudiante en maneras que anteriormente no han enfrentado y no han sido entrenados para hacerlo. La decisión de pasar a la calificación de aprobado o incompleto parece el mejor paso para que el progreso del estudiante siga avanzando y para disminuir al mismo tiempo el estrés en la familia tanto como sea posible.

P: Si se da la calificación de aprobado/incompleto, ¿es el 59.5% o más una calificación de aprobado ?

Sí. Un estudiante que pasa una clase con el nivel más bajo de 59.5% muestra dominio en algunos estándares académicos pero la mayoría a un nivel de casi dominio o emergente.

P: ¿Cómo está distinguiendo el distrito entre los niños que necesitan más ayuda y/o no tienen un acceso adecuado para completar el aprendizaje a distancia y aquellos estudiantes que escogen no participar?

Los maestros se están enfocando en el cuidado y la conexión con las familias y todos nosotros estamos haciendo todo lo posible para proveer el acceso al aprendizaje a distancia para todos los estudiantes. Reconocemos que podrían haber muchas razones por las cuales los estudiantes no pueden de una forma consistente participar en el aprendizaje durante este tiempo. Nos estamos esforzando por ayudar a cada estudiante para que haga de este tiempo de Aprendizaje a Distancia para Todos productivo y por ayudar a cada estudiante para que progrese en los estándares principales de aprendizaje. Nuestra meta es crear evaluaciones significativas del aprendizaje que miden el crecimiento y desarrollo académico del estudiante y proactivamente abordar los aspecto de equidad y accesibilidad.



First and foremost, we are not moving to a 100% online learning model. Neither our staff nor our students are prepared or trained for that structure of teaching and learning. Our goal is to keep students connected to their teachers and their learning. Our plans are being updated daily with guidance from ODE. We expect to gradually roll-out supplemental educational and learning opportunities for our students during the first full week of April. There is no way to replicate our regular school day through distance learning. Our program will reestablish connections between our teachers and our students through meaningful online learning activities.

Next week, a staff member will connect with your student to check in and go over plans for supplemental educational and learning supports. Please note you may receive a phone call from a number you do not recognize. You might also receive a text. Our staff is working outside of our schools and will not have access to the phone you normally receive calls from.

The Oregon Department of Education will provide a framework for districts to identify remote schooling readiness (whether online or offline), provide planning tools for implementing these supplemental learning supports, and to share resources to assist districts. This guidance will be followed with additional resources to support this work.

In the meantime, we do have several educational resources already available on our website.


Canby School District can provide devices for students who need them. If you have not already, please let us know what your technology needs are through this survey. We are partnering with local internet providers to give students access to online resources. If that is not possible, we have some additional tools to help with internet access. Once we know who needs support, we can begin to roll it out. We expect to offer a device pick-up drive-thru toward the end of the week next week. We will contact you with dates and times.


You will need to email or call your student’s principal to set up a time to pick up the device at your school.


You will need to email or call your student’s principal to set up a time to pick up medication at your school.


Our Nutrition Services staff has been working throughout the extended closure to provide meals to any child ages 1-18 at five pick-up locations (Baker Prairie, Carus, Eccles, Ninety-One and Trost from 9am-11am). In addition to these pick-up locations, we will be partnering with our bus provider to begin meal delivery at some bus stops in the coming days. We will send a message with specific routes and times when we have them.

During meal distribution, we ask you to practice social distancing guidelines. When you pick up a sack with breakfast and lunch, please leave six feet of space between you and others during this pick-up. Our staff will utilize gloves and disinfectant during deliveries.

If you have questions about meal distribution, you can call 503-266-6742 (English speakers) or 503-266-0050 (Spanish speakers).


We are working in partnership with the Oregon Department of Education on this high priority. ODE plans to provide guidance in the coming days on what this extended closure will mean for graduation requirements. Once we know what these requirements are, our staff will evaluate the graduation pathway for each senior and will develop an individualized plan for them. We will communicate directly with families and seniors about these plans.


The extended school closure is currently scheduled to run through April 28. These events are still scheduled, but could be canceled if the guidance from Oregon Governor Kate Brown changes. Please monitor communications for any changes to these planned events.


ODE plans to address the needs of students in grade 9-11 after it provides guidance for current seniors. We will work with each student to ensure they are on track to graduate once we know what ODE will require from these students.


ODE will suspend implementation of the statewide summative assessments in English language arts and math in grades 3 through 8 & 11 and science in grades 5, 8, & 11 for the 2019-20 school year.


Currently, kindergarten registration is scheduled for May 6 at all elementary schools. Kindergarten registration for our Dual Language Immersion program at Trost Elementary School was scheduled for April 8, which will need to be rescheduled. We will notify the community of the new date when it is set.


No. We may need to adjust content in the fall to ensure that all students meet grade-level standards before building new skills.


At this point, we expect student athletes will be able to resume practice and games when school resumes on April 29. However, guidance from the governor’s office could impact that timeline. Please monitor communications for updates.


For our regularly scheduled public meetings, we’re exploring a virtual meeting tool. We will share this information once we confirm the tool will meet our needs and will meet the requirements under public meeting laws.


You can access resources to support mental health and social emotional learning on our online resources page:


Q. Why haven’t you provided online access to educational materials? Why aren’t you moving school online?

Please see updated information on supplemental educational resources here. You can access these online resources through this link:



Q. Are you providing food to students during the closure? How will it be delivered/accessed?

All updates on meal service can be found here.

Q. My student is on an IEP, when will our IEP meeting take place?

Any annual IEP or special education initial or re-evaluation meetings that are impacted by the
closure, will be rescheduled as early as possible and all team members will be notified of these
changes. We are receiving directives and guidance from the Oregon Department of Education as well as the U.S. Department of Education and the Office of Civil Rights regarding next steps.

Q. Are there going to be make up days added on to the school year? How will this affect graduation and other events for seniors?

It is too early to know the impact this closure may have on the remaining school year, graduation, or other events for seniors. We are waiting for future guidance from the Oregon Department of Education.

Q. Will you tell me if I or my child have been exposed to COVID-19?

People who are at risk for exposure to COVID-19 because of known contact with an ill person will be contacted by the Clackamas County Public Health Department. If you are concerned about your risk from a potential exposure, you can also self-assess using the CDC’s Guidance for Risk Assessment.

Because of HIPAA restrictions, the district is unable to share information regarding specific individuals. At this point, there have been no confirmed cases of COVID-19 in Canby School District.

Q. Where can I get additional information about COVID-19?

If you have specific questions, you can call the statewide helpline at 2-1-1 or your healthcare provider. The Oregon Health Authority’s COVID-19 website, also has updated information.

Q. How can I prevent getting COVID-19?

Steps you can take to prevent the spread of flu and the common cold will also help prevent COVID-19:

  • wash hands often with soap and water. If not available, use hand sanitizer
  • avoid touching your eyes, nose, or mouth with unwashed hands
  • avoid contact with people who are sick
  • stay home while you are sick and avoid close contact with others
  • cover your mouth and nose with a tissue or sleeve when coughing or sneezing

Currently, there are no vaccines available to prevent COVID-19 infections.

Q. What is social distancing?

We encourage following the governor’s new guidance to avoid being around a group of 10 or more people (groups of 25 are banned completely, while we are asked to avoid groups of 10 or more). It is critical that you encourage your children to follow this guidance. Everyone can catch the virus, and even if you don’t get sick, you could pass the virus onto someone who will.

Please view these flyers to help think through social distancing: English | Español

Q. What cleaning protocols and infection control measures does the District have in place?

Custodians have spent time during the closure deep cleaning all facilities. They are sanitizing and disinfecting classrooms and then sealing them off.

Custodians use an EPA approved disinfectant, towels, and disposable gloves. The floor wax used throughout the district this year contains an antimicrobial that is designed to kill germs.

Q. I have more questions. What should I do?

Please visit this page often, we’ll update with new Q&As at the top of the page. You can submit questions through the link here.


Q. Should I come in to work?

At this point, staff members should stay home unless asked to come in by the superintendent or a supervisor. Any changes to this will be communicated with affected staff directly.


Q. My organization uses district facilities for our events. Can we still access facilities?

No, not at this time. Under the guidance from the state, gatherings of more than 25 people are not allowed. In addition, we need to keep our facilities closed so we can deep clean them. Athletics facilities are closed.