Frequently Asked questions - COVID-19 (Updated July 31, 2020)
Q. What will a school day look like under Connected At-Home Learning?
A. Connected At-Home Learning is the way we refer to Comprehensive Distance Learning and Short Term Distance Learning.K-6: This model will still follow the ‘hybrid’ schedule of having students in two cohorts per class. These cohorts will have live or videotaped check-ins with their teacher throughout the week that will be both social-emotional, and academic, in nature. Students will also be working through online support programs that allow them to practice skills that are presented by their teacher and to turn in work electronically. State guidance requires K-3 students to be spending 2 hours and 20 minutes participating in teacher-facilitated work and additional time participating in applied learning, nutrition, and wellness activities. For 4th-6th grades, this increases to 2 hours and 30 minutes of teacher facilitated work, which could be live instruction, videotaped instruction, or work assigned by the teacher relating to the standards that are addressed in their lessons.
7-8: This model will still follow the ‘hybrid’ schedule of having students in two cohorts per class. These cohorts will have live or videotaped check-ins with their teacher throughout the week that will be both social-emotional, and academic, in nature. Students will also be working through online support programs that allow them to practice skills that are presented by teachers and to turn in work electronically. State guidance requires 7-8 students to be spending 2 hours and 30 minutes of teacher-facilitated work, which could be live instruction, videotaped instruction, or work assigned by the teacher relating to the standards that are addressed in their lessons.
9-12: This model will consist of four classes that use a combination of recorded and live instruction from the teacher highly qualified in their subject area. State guidance requires students in high school to have 2 hours 50 minutes of teacher-facilitated work per day. Students will also have an advisory period with social-emotional learning and supports. Students may also access a “5th” class that is more self-directed and will be all online, even when we transition back to in-person learning.
Q. What will a school day look like through Canby Online Learning Academy?
A. Self-directed. Though there is a recommended pace and periodic check-ins from Canby School District staff, students can work according to their own schedule. Students will log into their account and see what work they need to complete to finalize the module they are working on, and to prove proficiency for that module.
Q. What online platforms/curriculum are used in the Canby Online Learning Academy?
A. Students who select the Canby Online Learning Academy will access their self-directed learning through Edgenuity (grades 6-12), OdysseyWare (grades 3-5), or Spark (grades K-2).
Edgenuity was established in 1998 and is utilized in 90 Oregon school districts and online charter schools. The platform allows students to work at their own pace. Edgenuity engages with students using interactive lessons. To learn more about how Edgenuity works, you can watch this video or review this “Edgenuity 101” document.
OdysseyWare is a web-based learning environment featuring media-rich, online curriculum for grades 3-5. It was established in 2006 and is part of many virtual school programs. To learn more about OdysseyWare, you can watch this video or review this student user guide.
Spark is part of OdysseyWare, providing online curriculum for students in grades K-2. You can learn more about Spark by watching this video.
Q. How do I decide which program is right for my student?
A. If your student needs more frequent connection with a teacher and benefits from more teacher-guided pacing, the Connected At-Home Learning option would be best. If your student can work independently, has some learning support at home, and/or likes to work at their own pace, the Canby Online Learning Academy might be best.
Other reasons that you might choose the Canby Online Learning Academy for your student include:
You do not feel comfortable sending your child back to the school building at any point this year (or trimester/semester)
You would not want your child wearing a mask upon return to the school building
Q. Does my student need to stay enrolled in the Canby Online Learning Academy the entire year?
A. Students will be able to transition to another model at either trimester break (high school) or semester break (middle and elementary school). At the elementary level, we may be able to have a student transition at a natural break (Winter Break, Spring Break), depending on space available in a cohort at your neighborhood school.
Q. What if the learning model we select does not work for my student?
A. After working with the teacher, please contact the principal at the neighborhood school your child attends. Depending upon the time of year, we may be able to have your child transition from the Canby Online Learning Academy to the Connected At-Home Learning model, which will transition to the in-person hybrid model when permitted.
If we return to in-person learning, and you’re not comfortable sending your student back to the classroom, you can work with your school principal to make adjustments at grading period breaks to enroll in the Canby Online Learning Academy.
Q. How do I sign up for the Canby Online Learning Academy?
Q. Are electives (band, choir, etc.) available in these learning models?
A. Certain elective classes will be available through the online program. Some CHS electives will be offered in the Connected At-Home Learning model. Baker Prairie Middle School will offer limited band, art, and music options. Perhaps, at a later time, additional electives may be accessible if space is available.
Q. I understand the restriction on electives, but what about activities? Can my student participate in clubs and athletics even though we opted for the Canby Online Learning Academy?
A. Like any charter or home school program within our attendance area, students can participate in sports and activities. They must be students in good standing and adhere to appropriate eligibility standards.
Q. What about AP classes, Dual Credit Classes, and CTE in the Canby Online Learning Academy?
A.AP classes are available through the Canby Online Learning Academy. You can learn more about the offerings in this document. Some Edgenuity-based AP and Dual Credit classes may require additional materials and textbooks. We are in the process of determining how these will be acquired. Canby High School AP teachers will not be able to assist students who elect to take AP classes in this learning model. Traditional AP classes will be available in the Connected At-Home Learning model.
Edgenuity has a number of courses that offer dual college credit. The colleges granting this credit are not defined and we cannot comment on exactly what and how much credit would be granted through these courses. We’re working to find out more.
Career and Technical Education (CTE) classes are listed in Edgenuity’s course list. While they may be of interest to our students, these courses may not qualify for completion of Canby High’s CTE programs of study. We’re in the process of reviewing these courses to see which may qualify.
Q. Who will be my student’s teacher in these two learning models?
A. In the Canby Online Learning Academy, students will have a Canby teacher who will monitor and support the student’s learning. Lessons in the online program are taught by certified teachers through Edgenuity who are not local to Canby. Additionally, 6-12 students will have access to On-Demand tutors through Edgenuity. In the Connected At-Home Learning model, students will be taught exclusively by Canby School District teachers.
Q. How can my student connect with their peers in these two learning models?
A. In the Canby Online Learning Academy, there will be no peer-to-peer interaction. In the Connected At-Home Learning option, students will be in a cohort of students and will see each other virtually at least once per day.
Q. How much at-home parent support is needed in these two learning models?
A. More parent support will be needed with the Canby Online Learning Academy, although there are supports in place to help students in both learning models. In the Canby Online Learning Academy, students will have access to online tutors associated with Edgenuity, as well as Canby School District staff who can help when questions arise. In the Connected At-Home Learning model, students will have a teacher in a more traditional role, and a cohort of students to interact with more frequently online. The district is currently exploring options for additional use of district staff to support students while they are working online.
Q. What if I don’t know how to help my student with their learning?
A. Teachers will be available to support you and your student in both learning models. In addition, the district is looking to build a support network and parent training sessions to help you navigate the technology and learning platforms that will be used in both models. Canby High School will also provide staff from the tutoring labs in English, Math, and Science as a resource.
Q. I work outside the home and cannot help my student during the school day. Will there be support available outside of the school day?
A. The district is currently exploring options and ideas for ways to support students outside of the school day.
Q. Will regular attendance tracking occur in these learning models?
A. Yes. State guidelines require districts to track attendance in our learning models. Attendance will include both participation in class activities and interactions with school staff for each school day.
Q. Will students receive grades and progress reports in these learning models?
A. Yes, grades will be earned. Grades and progress reports will continue to be recorded and shared with families in our traditional manner (end of semester or trimester, and progress grades mid-way through each term at the middle and high school levels). In the online platforms of Edgenuity and OdysseyWare, grades and progress are available on the student and parent dashboards.
Q. How does the DLI program work in these learning models?
Q. How do students receive IEP/504, EL, Migrant, or TAG services in these learning models?
A. IEPs. In both learning models, students with IEPs will receive all services identified on their individualized plan, including specially designed instruction, related services, and accommodations as needed. The Distance Learning plan for each student will guide how and when these services are delivered for each student. No in-person services are currently permitted under the governor’s guidance, so all services will be done through an online format and may include teleservices as appropriate. If a student’s needs change or if changes are needed in the IEP due to a student being either in full online learning or in the Connected At-Home Learning model, the IEP team, including parents, will meet to amend the IEP.
Specialists will hold small group and individual sessions with students in a “live” video setting to provide explicit instruction as well as teleservices. Some services will be provided through co-teaching and consultation with general education.
The Canby Online Learning Academy has features that support students with IEPs by meeting student level, supporting goals, and gathering data. The platforms also offer recorded features where a student has control of stopping and starting instruction, as well as reading features.
504s. In both learning models, students with 504 plans will receive accommodations identified on their current 504 plan. If the student is needing a change to these accommodations in order to better support their learning, then a 504 planning meeting with parents will be scheduled.
English Learners will receive support in accessing content and will receive specially designed instruction to learn English. Whether students are in the Connected At-Home Learning model or the Canby Online Learning Academy, an ELD teacher will provide instruction and support to students. When permitted, the Connected At-Home Learning model could allow for in-person support. The Canby Online Learning Academy will offer services through an online format all school year.
The Migrant Education Program offers supplemental services for students that qualify. The same supplemental services will be offered to students and families in the migrant education program in whichever learning model they choose.
TAG. Students' rate and level in reading and math will be addressed in both models and curriculum that meets the students’ level will also be available in both models.
Q. When will schools reopen for in-person learning?
A. On July 28, 2020, Oregon Governor Kate Brown released a series of specific metrics that must be met before schools can return to in-person learning. The metrics include:
A statewide test positivity rate for COVID-19 at or under 5% for three consecutive weeks.
A countywide test positivity rate for COVID-19 at or under 5% for three consecutive weeks.
A countywide case rate of 10 or fewer per 100,000 people for three consecutive weeks.
Currently, Clackamas County schools are not permitted to open to in-person learning, based on the metrics of the past three weeks:
Statewide test positivity rates (must be at or under 5% for three consecutive weeks):
Week of July 5 - 5.9%
Week of July 12 - 5.4%
Week of July 19 - 5.1%
Countywide test positivity rates (must be at or under 5% for three consecutive weeks):
Week of July 5 - 4.4%
Week of July 12 - 3.5%
Week of July 19 - 3.7%
Countywide case rate per 100,000 people (must be at or under 10/100,000 for three consecutive weeks):
Week of July 5 - 34.7%
Week of July 12 - 34.7%
Week of July 19 - 34.4%
If these metrics meet the requirements for three straight weeks, the district will be permitted to provide some level of in-person learning. The Oregon Department of Education is requiring districts to prioritize in-person learning for students in grades K-3 and those with special needs, to the extent possible. Any return to in-person learning will likely begin with the proposed hybrid model and will require schools meet all the safety requirements around face coverings, physical distancing, cohorting, hand hygiene, cleaning and disinfecting, and isolation/exclusion.
The district must also plan for a transition back to Connected At-Home Learning in the event of a COVID-19 outbreak or if state/county metrics require it.
Q. Will the district provide devices and internet access?
A. Yes. All students will be provided a device to access online learning platforms and resources. We will work with each household to ensure lack of internet access is not a barrier.
Q. How can my student access meals in these learning models?
A. Meals will be provided for students who qualify for free and reduced meals. The district is still determining how meals will be distributed in each learning model.
Q. Who should I contact with more questions?
A. School-specific questions can be directed to your principal. Specific questions related to the Canby Online Learning Academy can be directed to Dr. Ivonne Dibblee, Director of Teaching and Learning.
Grading Directives from the Oregon Department of Education
The Oregon Department of Education has released directives around grading for the spring term for the 2019-20 school year. ODE has instructed the following (by grade level):
For the final spring term(s), seniors shall be awarded credit based on a Pass / Incomplete determination. Generally: If a senior was on track for a passing grade or had a passing grade in the current term, they shall be awarded a “Pass” status for the course. If a senior was not on track for a passing grade or had a failing grade in the current term, they shall be awarded an “Incomplete” status for the course. Districts should hold seniors harmless when considering whether credit should be awarded. Seniors should have heard from a staff member by now about their credit status and whether they’ve satisfied graduation requirements. If not, please call your counselor.
All districts in Oregon will move from letter grades to Pass / Incomplete (or local equivalent) for students enrolled in high school courses for the remainder of this school year. For the final spring 2020 term(s), any student enrolled in high school courses shall be provided with opportunities to continue learning and earn credit. We must engage students in ongoing learning for future success rather than earning grades during this disruption.
Students who demonstrate evidence of essential learning by the end of the spring 2020 term, shall receive a “Pass” and the corresponding course credit.
Students who do not demonstrate evidence of essential learning by the end of spring 2020 term receive an “Incomplete” (or local equivalent) with no credit awarded. Schools, students and families will then create a Credit Earning Assurance Plan by September 2020.From Incomplete to Pass: Providing Opportunities for Students to Learn and Earn Credits
Districts have the responsibility to offer targeted support, extended learning time, and flexible credit earning opportunities to any student who receives an “Incomplete” (or local equivalent) during Spring 2020 term(s).
Students should not be held to a higher standard for making up the credit.
The Safeguarding Student Opportunity Clause ensures that students’ learning and path to graduation are not further impacted from extended school closures. Students who were earning a passing mark in the course prior to school closure should receive a “Pass” and not be penalized if they are unable to access distance learning through no fault of the individual student.
Grades for this term will NOT affect a student’s cumulative GPA.
**Grades K-8:**ODE requires the following reporting and grading practices for the spring 2020 term(s):
Districts shall issue end-of-year report cards (or local equivalent), which can be modified to reflect school closures. Districts shall use Pass/Incomplete marks (or local equivalent).
The Safeguarding Student Opportunity Clause ensures no student is held back or denied access to opportunity due to extended school closure. Students who were making progress and earning a passing mark in the subject area or course prior to school closure should not be academically penalized.
Districts shall not make a decision for any student that limits opportunity to progress within a course sequence, grade promotion or retention, placement in an advanced course, access to clubs, sports, junior honor society, visual and performing arts opportunities, Career and Technical Student Organizations such as Future Farmers of America, or forecasting opportunities for the following school year based on performance during extended school closure.
Grades for this term will NOT affect a student’s cumulative GPA.
We recognize parents, guardians, and caregivers are under unique stress in this time of closure, and responsible for their student’s education in ways they haven’t faced before and haven’t been trained to do. The decision to move to pass and incomplete seems the best step to keep student progress moving forward while reducing stress on families as much as possible.
Frequently Asked Questions
Q: If it is graded pass/incomplete, is passing a 59.5% and higher?
Yes. A student who passes a class with the lowest threshold of 59.5% shows proficiency in some academic standards but most at a near proficient or emerging level.
Q: How is the district discerning between kids who need more support and/or don't have adequate access to complete distance learning vs. those kids who choose to not engage?
Teachers are focusing on care and connection with families, and we all are doing our best to provide access to distance learning for all students. We recognize there may be many reasons why students are not able to consistently engage in learning during this time. We are making every effort to help each student make this time of Distance Learning for All productive and help each student make progress on key learning standards. Our goal is to craft meaningful assessments of learning that measure student growth and development and to proactively address issues of equity and accessibility.
ARCHIVED FAQ - UPDATED 3/27/2020
WHAT WILL SCHOOL LOOK LIKE IN THE COMING WEEKS?
First and foremost, we are not moving to a 100% online learning model. Neither our staff nor our students are prepared or trained for that structure of teaching and learning. Our goal is to keep students connected to their teachers and their learning. Our plans are being updated daily with guidance from ODE. We expect to gradually roll-out supplemental educational and learning opportunities for our students during the first full week of April. There is no way to replicate our regular school day through distance learning. Our program will reestablish connections between our teachers and our students through meaningful online learning activities.
Next week, a staff member will connect with your student to check in and go over plans for supplemental educational and learning supports. Please note you may receive a phone call from a number you do not recognize. You might also receive a text. Our staff is working outside of our schools and will not have access to the phone you normally receive calls from.
The Oregon Department of Education will provide a framework for districts to identify remote schooling readiness (whether online or offline), provide planning tools for implementing these supplemental learning supports, and to share resources to assist districts. This guidance will be followed with additional resources to support this work.
WHAT IF MY STUDENT DOESN’T HAVE ACCESS TO TECHNOLOGY OR THE INTERNET?
Canby School District can provide devices for students who need them. If you have not already, please let us know what your technology needs are through this survey. We are partnering with local internet providers to give students access to online resources. If that is not possible, we have some additional tools to help with internet access. Once we know who needs support, we can begin to roll it out. We expect to offer a device pick-up drive-thru toward the end of the week next week. We will contact you with dates and times.
MY STUDENT LEFT THEIR DEVICE AT SCHOOL. HOW CAN WE PICK IT UP?
You will need to email or call your student’s principal to set up a time to pick up the device at your school.
HOW CAN WE PICK UP MY STUDENT’S MEDICATION?
You will need to email or call your student’s principal to set up a time to pick up medication at your school.
HOW CAN MY STUDENT ACCESS MEALS DURING THE CLOSURE?
Our Nutrition Services staff has been working throughout the extended closure to provide meals to any child ages 1-18 at five pick-up locations (Baker Prairie, Carus, Eccles, Ninety-One and Trost from 9am-11am). In addition to these pick-up locations, we will be partnering with our bus provider to begin meal delivery at some bus stops in the coming days. We will send a message with specific routes and times when we have them.
During meal distribution, we ask you to practice social distancing guidelines. When you pick up a sack with breakfast and lunch, please leave six feet of space between you and others during this pick-up. Our staff will utilize gloves and disinfectant during deliveries.
If you have questions about meal distribution, you can call 503-266-6742 (English speakers) or 503-266-0050 (Spanish speakers).
WILL MY SENIOR BE ABLE TO GRADUATE?
We are working in partnership with the Oregon Department of Education on this high priority. ODE plans to provide guidance in the coming days on what this extended closure will mean for graduation requirements. Once we know what these requirements are, our staff will evaluate the graduation pathway for each senior and will develop an individualized plan for them. We will communicate directly with families and seniors about these plans.
WILL THE GRADUATION CEREMONY BE HELD ON JUNE 5? WHAT ABOUT PROM?
The extended school closure is currently scheduled to run through April 28. These events are still scheduled, but could be canceled if the guidance from Oregon Governor Kate Brown changes. Please monitor communications for any changes to these planned events.
WILL MY 9-11 GRADE STUDENT BE AT RISK OF GRADUATING ON TIME IF THEY AREN’T EARNING CREDITS?
ODE plans to address the needs of students in grade 9-11 after it provides guidance for current seniors. We will work with each student to ensure they are on track to graduate once we know what ODE will require from these students.
WILL THE DISTRICT CONDUCT STATE TESTING?
ODE will suspend implementation of the statewide summative assessments in English language arts and math in grades 3 through 8 & 11 and science in grades 5, 8, & 11 for the 2019-20 school year.
WHEN WILL KINDERGARTEN REGISTRATION HAPPEN?
Currently, kindergarten registration is scheduled for May 6 at all elementary schools. Kindergarten registration for our Dual Language Immersion program at Trost Elementary School was scheduled for April 8, which will need to be rescheduled. We will notify the community of the new date when it is set.
WILL MY STUDENT NEED TO REPEAT THEIR CURRENT GRADE?
No. We may need to adjust content in the fall to ensure that all students meet grade-level standards before building new skills.
WHEN WILL SPRING SPORTS RESUME?
At this point, we expect student athletes will be able to resume practice and games when school resumes on April 29. However, guidance from the governor’s office could impact that timeline. Please monitor communications for updates.
WILL BOARD MEETINGS AND BUDGET MEETINGS BE HELD?
For our regularly scheduled public meetings, we’re exploring a virtual meeting tool. We will share this information once we confirm the tool will meet our needs and will meet the requirements under public meeting laws.
Q. Why haven’t you provided online access to educational materials? Why aren’t you moving school online?
You can access these online resources HERE.
ARCHIVED FAQ - UPDATED 3/19/2020
PARENTS & STUDENTS
Q. Are you providing food to students during the closure? How will it be delivered/accessed?
All updates on meal service can be found here.
Q. My student is on an IEP, when will our IEP meeting take place?
Any annual IEP or special education initial or re-evaluation meetings that are impacted by the closure, will be rescheduled as early as possible and all team members will be notified of these changes. We are receiving directives and guidance from the Oregon Department of Education as well as the U.S. Department of Education and the Office of Civil Rights regarding next steps.
Q. Are there going to be make up days added on to the school year? How will this affect graduation and other events for seniors?
It is too early to know the impact this closure may have on the remaining school year, graduation, or other events for seniors. We are waiting for future guidance from the Oregon Department of Education.
Q. Will you tell me if I or my child have been exposed to COVID-19?
People who are at risk for exposure to COVID-19 because of known contact with an ill person will be contacted by the Clackamas County Public Health Department. If you are concerned about your risk from a potential exposure, you can also self-assess using the CDC’s Guidance for Risk Assessment.
Because of HIPAA restrictions, the district is unable to share information regarding specific individuals. At this point, there have been no confirmed cases of COVID-19 in Canby School District.
Q. Where can I get additional information about COVID-19?
If you have specific questions, you can call the statewide helpline at 2-1-1 or your healthcare provider. The Oregon Health Authority’s COVID-19 website, healthoregon.gov/coronavirus also has updated information.
Q. How can I prevent getting COVID-19?
Steps you can take to prevent the spread of flu and the common cold will also help prevent COVID-19:
wash hands often with soap and water. If not available, use hand sanitizer
avoid touching your eyes, nose, or mouth with unwashed hands
avoid contact with people who are sick
stay home while you are sick and avoid close contact with others
cover your mouth and nose with a tissue or sleeve when coughing or sneezing
Currently, there are no vaccines available to prevent COVID-19 infections.
Q. What is social distancing?
We encourage following the governor’s new guidance to avoid being around a group of 10 or more people (groups of 25 are banned completely, while we are asked to avoid groups of 10 or more). It is critical that you encourage your children to follow this guidance. Everyone can catch the virus, and even if you don’t get sick, you could pass the virus onto someone who will.
Please view these flyers to help think through social distancing: English | Español
Q. What cleaning protocols and infection control measures does the District have in place?
Custodians have spent time during the closure deep cleaning all facilities. They are sanitizing and disinfecting classrooms and then sealing them off.
Custodians use an EPA approved disinfectant, towels, and disposable gloves. The floor wax used throughout the district this year contains an antimicrobial that is designed to kill germs.
Q. Should I come in to work?
At this point, staff members should stay home unless asked to come in by the superintendent or a supervisor. Any changes to this will be communicated with affected staff directly.
Q. My organization uses district facilities for our events. Can we still access facilities?
No, not at this time. Under the guidance from the state, gatherings of more than 25 people are not allowed. In addition, we need to keep our facilities closed so we can deep clean them. Athletics facilities are closed.
Sorry, but there was nothing found. Please try different filters.